Record a display delivery in three stages: what arrived, what was observed without powering it, and what was checked under a supported bench procedure. Keep the quantity examined separate from the quantity received. That distinction makes the record useful when some units remain unopened or have not had a function check.
The purpose is to preserve evidence and control release to stock. A receiving record does not establish who caused a fault, whether a supplier is liable, or whether every unit in a batch will work. This template concerns incoming display assemblies before allocation to repairs, rather than final quality control of refurbished phones.
Define the batch before inspecting it
Assign a receiving reference and connect it to the purchase order, supplier SKU, and carton labels. Keep visibly different batch codes or revisions on separate lines. If the seller supplied no lot code, record that fact and use your own receiving reference for traceability; do not invent a manufacturer lot number.
Count the ordered quantity, packing-list quantity, and actual quantity independently. Photograph the carton before unpacking and preserve the relation between outer carton, inner packaging, and unit labels. A loose photograph of a damaged screen is harder to interpret if nobody can connect it to a delivery.
Make visual observations specific
Move packaged parts to the designated inspection area before exposing sensitive components. EOS/ESD Association guidance distinguishes protected handling areas from the protective packaging needed during movement outside them. A receiving desk should not become an unplanned place to unpack bare assemblies.
Inspect without bending flex cables, pressing on the panel, or peeling bonded layers. Record cracked glass, a lifted edge, a crease visible in a cable, a damaged connector housing, contamination, or a label mismatch in plain language. Note where the observation is located and attach a close photograph with the unit reference.
Separate a mark on removable protective film from a confirmed mark on the component. If the film prevents a conclusion, record “not determined through film.” Agree with the seller how films may be removed for inspection before doing so; do not sacrifice return eligibility simply to make a more confident note.
Choose the inspection extent deliberately
Record whether visual checks and bench checks cover every unit or a selected subset. Write the selection method and the person authorizing it. A shop can choose an internal receiving policy, but an arbitrary handful should not be described as a standards-based sampling plan.
ASQ’s public overview of ANSI/ASQ Z1.4 describes an acceptance-sampling system with normal, tightened, and reduced plans and switching rules for a continuing stream of lots. This template does not reproduce those tables or assign an AQL, sample size, or acceptance number. If your contract requires that system, obtain and apply the specified standard rather than adding its name to an informal check.
A basic function check needs its own conditions
A visual check cannot show whether the image and touch functions operate. A qualified technician may perform a non-destructive function check only with the correct device or manufacturer-supported setup and the applicable procedure. This article gives no connection or disassembly instructions. If no supported setup is available, mark function testing “not performed” and hold the relevant release decision.
For supported devices, Apple describes display pixel-anomaly and Multi-Touch diagnostics. These examine image patterns and touch response as separate checks. Google also provides Pixel repair diagnostics for checks before and after repair. Neither resource turns an unidentified loose module into a universally testable part.
Record the host model, software version, procedure or diagnostic name, assembly reference, and result. Log image abnormalities by pattern and location; log touch abnormalities by area and observed response. Record calibration status separately. A screen that displays an image has not thereby passed touch, sensor, or software-completion checks.
Copyable batch inspection record
Complete the header once per delivery, then repeat the unit section as needed. Blank cells are intended for the shop’s entries.
| Batch field | Entry |
|---|---|
| Receiving reference, date, time, and receiver | |
| Supplier, purchase order, and packing-list reference | |
| Carrier reference and carton count | |
| SKU, revision, supported device identifiers, and lot codes | |
| Quantities ordered / listed / received | |
| Outer and inner packaging condition; photo references | |
| Visual quantity checked and selection method | |
| Function quantity checked and selection method | |
| Agreed inspection criteria and document revision |
| Unit or sample field | Entry |
|---|---|
| Unit reference and original package position | |
| Visual observations, location, and photographs | |
| Bench host, software, setup, technician, and procedure | |
| Image check: result or not performed, with reason | |
| Touch check: result or not performed, with reason | |
| Required sensor checks and calibration status | |
| Criterion not met, or unresolved observation | |
| Disposition: release / hold / proposed rejection |
Keep exceptions and release decisions visible
In a fictional example, a shop receives 24 assemblies, visually checks all 24, and function-checks 6 under its own written policy. One checked unit shows a persistent line. The record says “1 of 6 function-checked units showed a line; 18 units not function-checked.” It must not say “23 passed.” These numbers illustrate recordkeeping, not a recommended sample or rejection threshold.
Use a separate exception block: affected unit references; observed problem; quantity held; storage location; notice date; evidence sent; requested supplier response; and person authorized to decide the disposition. Keep “proposed rejection” distinct from a supplier’s confirmed remedy. Preserve packaging and ask for instructions before a return.
For the next delivery, agree on inspection conditions and reporting deadlines before ordering, then assign someone to release or hold the batch. Raise those requirements through the MRG sample and pricing inquiry page. The LCD Screens section sits within Parts & Components; the MRG Platform home page sets out the B2B inquiry focus. No MRG inspection process or return allowance is established by this template.